Shifsy Global Ventures is looking for a highly organized and responsible Office Administrator to manage daily office operations, accounts coordination, project tracking, staff administration, and documentation. The ideal candidate should be capable of handling multiple responsibilities efficiently while ensuring smooth business operations.

Key Responsibilities

Accounts & Finance

• Maintain daily accounts, expenses, and financial records.
• Prepare and process invoices, quotations, purchase orders, and payment requests.
• Track receivables and payables.
• Coordinate with accountants and vendors for financial documentation.
• Maintain GST-related records and supporting documents.

Administration

• Manage office files, records, and business documents.
• Handle correspondence, emails, and office communications.
• Maintain inventory and office supplies.
• Coordinate with vendors, clients, and service providers.

Project Coordination

• Track ongoing projects and monitor progress.
• Maintain project status reports and documentation.
• Follow up with teams to ensure timely completion of tasks.
• Update management on project milestones and pending actions.

Staff Management

• Maintain employee attendance and leave records.
• Coordinate staff schedules and daily work assignments.
• Support recruitment and onboarding activities.
• Ensure smooth communication between management and staff.

Documentation & Reporting

• Create professional quotations, invoices, and reports.
• Maintain customer and supplier databases.
• Prepare weekly and monthly operational reports.
• Ensure proper filing and record maintenance.

Requirements

• Bachelor’s Degree in Commerce, Business Administration, or related field.
• 2+ years of experience in office administration, accounts, or operations.
• Good knowledge of MS Excel, Word, and Office applications.
• Experience in preparing quotations, invoices, and expense reports.
• Strong communication and organizational skills.
• Ability to multitask and work independently.
• Knowledge of Tally, Zoho Books, or accounting software is an added advantage.

Skills Required

• Accounts Management
• Expense Tracking
• Quotation & Invoice Preparation
• Payment Processing
• Project Coordination
• Staff Administration
• Documentation Management
• Microsoft Excel & Reporting
• Communication & Follow-up Skills
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Employment Type: Full-Time
Working Days: Monday to Saturday